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Using 'Clipbook Viewer' in Windows XP
Have you ever wondered where the items we "cut", "copy" and "paste" go to? The answer is to
a reserve storage area created especially for us by Microsoft called the "clipboard".
This area has long since been a hidden place where we knew something was happening behind
the scenes but not really sure what or where?....(OR)....
Has there ever been times when you were using the "clipboard" during repetitive
entries that sure would work allot easier if only there were two or three more
of them available since the current "clipboard" design can only process one single entry at a time?
This webpage is designed to help walk you through a couple of basic programs designed to help you
understand your "clipboard" functions better and also give you some options to enhance
your "clipboard" experience.
Windows XP by default does not install a somewhat useful feature called the "Clipbook Viewer."
It's barely listed on the Help menus, and it isn't installed automatically when you upgrade to Windows XP.
Even when you tell Windows to install it from the installation CD, it still doesn't put a "Clipbook Viewer" icon
on your menu screen like it should. Unfortunately this is a huge oversight since the viewer is a
handy tool to see what exactly is on your otherwise hidden clipboard.
Windows XP "Clipbook Viewer" although stripped of most of its functionality, it still does
let you see what's on the "Clipboard". Something which is not possible without it.
It would be nice if it allowed you to store and manipulate multiple pieces of data but we'll discuss that
option later, [see: "The 'Clipboard Viewer' in MS Office"].
For now, here is how you can create a shortcut icon to Windows XP's "Clipbook Viewer" on your "Desktop" or "Startup"
menu, so it can be used often.
To find and create a shortcut to "Clipbook Viewer" we first need to access "Windows Explorer"
which can be located either by "double-clicking" on the
icon found on your desktop,....(OR)....
clicking the
menu button [located in the lower left-hand corner], scroll up to "Programs", scroll
up to "Accessories" and then scroll down to open Windows Explorer [
 ].
After Windows Explorer opens scroll down to "double-click" on the
icon.
Then double-click on the "Windows" folder then on "System32"...and
finally scroll down the page until you locate the file named "Clipbrd.exe".
[see Figure 1]
Windows Explorer
Figure 1
Some people can choose to use a "Drag and Drop" method of creating a desktop icon button but it has been my
experience sometimes this technique causes problems [if not careful] since the original "Clipbrd" file may
be moved [to the desktop] instead of just creating a shortcut as intended. Therefore, it is recommended
to instead "right-click" [the filename "Clipbrd"], scroll down and click on "Create shortcut". This
causes a new entry to be created at the bottom of the current directory folder called "Shortcut to Clipbrd.exe".
Now use the "Drag and Drop" feature [which is briefly defined as follows: after highlighting the filename in "blue",
left mouse click and hold the button down while you slowly move the mouse to a new found location....in this case,
moving our mouse from inside (a minimized) Windows Explorer window to outside it, onto our desktop surface and
just let go of it]. One remaining minor task may be to "right-click" on the newly created shortcut,
scroll down to "rename" and delete the unwanted text "Shortcut to" and/or rename it to anything suitable.
Another option may be to repeat this same "Drag and Drop" procedure but this time move our mouse so it is
pointing at the Start button; then drop the shortcut "Clipbook Viewer" onto your Start menu. Now
when you open the Start menu, the "Clipbrd" program icon will appear near the top, similar to the method above.
Whenever you want to see exactly what's being stored on your Clipboard, simply double-click on the icon.
The "Clipbook Viewer" will display the last text entry which was copied to it.
Note: As mentioned previously, Microsoft seems to have stripped the "Clipbook Viewer" of the advanced features
found in older versions. You can't "stockpile" multiple clips, for instance, or swap clips with
networked computers. But if you just want to see what's on your Clipboard, the stripped-down
"Clipbook Viewer" works fine.
The 'Clipboard Viewer' in MS Office
Many users appreciate the expanded clipboard feature Microsoft has introduced in recent versions of "MS Word".
It allows you to copy multiple items and then paste them into a document you’re working on and/or into a completely new
document. Furthermore, you can view the clipboard's past history in what Microsoft calls the "Task Pane",
allowing you to select what you're going to paste from a multitude of former entries. You are not limited to just
the last item you copied [as with the "Clipbook Viewer" above].
However, some users find it a hassle to display the clipboard, as it does not appear automatically when you first open
"Word", as perhaps it should.
There are several ways to display the expanded 'MS Word Clipboard Viewer', and some are easier than others:
1. Hold down the 'Ctrl' key and press 'C' twice – the "Task Pane" will open and the clipboard will be displayed
2. From the "Task Pane", select 'Clipboard' from the drop down menu
3. From the Edit menu, select 'Office Clipboard'
4. From the 'Options' menu on the 'Clipboard Taskpane', select 'Show Office Clipboard Automatically' and deselect
'Collect Without Showing Office Clipboard'...when you copy more than one item, the Clipboard will appear.
That's it...hope this tutorial has been helpful!!! Best wishes and happy clipboarding...!!!
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